Draft an email reply

Use this workflow when an email needs a response and you already know the outcome you want. Weaver can prepare a draft from the email and event context; you decide what it says and when it is sent.

Example: approve creative without promising a date

An agency asks whether the launch creative is approved and when the campaign will go live. You've approved version 3, but the launch date is still being confirmed.

The reply should confirm the approval, ask for the final channel schedule, and leave the date uncommitted. This is an illustrative scenario: use only facts you have actually checked in your own work.

Open the email

Before you start, connect Gmail or Outlook in Settings / Connectors. Open the original conversation from its event or Sources.

1. Read the latest message, including any reply that arrived after the earlier discussion.

2. Check which sender and recipients the reply should address.

3. Identify the facts you want included and the details that are still unknown.

Start from the specific email you intend to answer. An event may contain several related threads; selecting a project doesn't by itself identify the right reply conversation.

Describe your reply

Give Weaver the purpose, confirmed facts, and anything it must leave open:

Draft a brief reply to Dana at the agency. Confirm that version 3 of the launch creative is approved, ask for the final channel schedule, and say the launch date is still being confirmed. Don't add a date or other commitments.

If a detail isn't in the email or your instruction, supply it or ask Weaver to leave it out. For tone changes, be specific: "Keep it to three sentences" is easier to check than "make it better."

What the draft could look like

The wording below is illustrative, not a captured model response. Your draft should reflect your actual instruction and conversation.

Hi Dana,

Version 3 of the launch creative is approved. Could you send the final channel schedule? The launch date is still being confirmed.

Thanks,

Your name

You should be able to see each statement's basis: the approval came from your instruction, the schedule is a request, and the date stays unconfirmed. Remove any claim or commitment you didn't intend.

Review and send

1. Open the saved draft and confirm the recipients and reply thread.

2. Check the creative version, dates, commitments, and any attachments.

3. Edit the wording until it matches what you want to say.

4. Choose Send when you're ready.

Creating or editing a draft doesn't send it. After sending, check the original conversation for the sent message. If the result is unclear, verify the thread before sending again.

If you need more context first

Ask Weaver to find the relevant decision before drafting, then open its source to verify it. Use Catch up on a project when the answer is spread across several conversations. See Chat for the general reply workflow.